IRP International Registration Plan Definitions

North Carolina Truck Insurance

Effective with licensing year 1977, North Carolina became a member of the International Registration Plan.

DEFINITIONS APPLICABLE TO THE IRP-PLAN

Allocated Vehicle—a vehicle to which a jurisdiction’s registration plate or apportioned registration plate is attached upon payment of this jurisdiction’s full basic registration fee. A portion of each fleet of one way vehicles is allocated to each jurisdiction into or through which the fleet travels (each vehicle of the fleet need not enter every jurisdiction).

Applicant Registrant—a person, firm, or corporation in whose name the uniform application is filed and vehicles properly registered with a base jurisdiction.

Apportionable Fee—any periodic recurring fee required for licensing or registering vehicles, such as, but not limited to, registration fees, license or weight fees.

“Apportioned Vehicle” means an Apportionable Vehicle that has been registered under the Plan.—Any vehicle, except recreational vehicles, vehicles displaying restricted plates, city pick-up and delivery vehicles, buses used in transportation of chartered parties, and government-owned vehicles, used or intended for use in two or more member jurisdictions that allocate or proportionally register vehicles and is used for the transportation of persons for hire or designed, used or maintained primarily for the transportation of property and:

 1. a power unit having two axles and a gross vehicle weight or registered gross vehicle weight in excess of 26,000 pounds or 11,793.401 kilograms; or

2. a power unit having three or more axles, regardless of weight; or

3. used in combination, when the weight of such combination exceeds 26,000 pounds or 11,793.401 kilograms gross vehicle weight.

 Trucks and truck tractors, and combinations of vehicles having a gross vehicle weight of 26,000 pounds or 11,793.401 kilograms or less and buses used in transportation of chartered parties, may be proportionally registered at the option of the registrant.

Auxiliary Axle—an auxiliary undercarriage assembly with a fifth wheel and tow bar used to convert a semi-trailer to a full trailer (Sometimes called “Converter Gear” or “Dolly”)

Axle—an assembly of a vehicle consisting of two or more wheels whose centers are in one horizontal plane by means of which a portion of the weight of a vehicle and its load, if any, is continually transmitted to the roadway. For purposes of registration under the IRP, an “axle” is any such assembly whether or not it is load-bearing only part of the time.

Base Jurisdiction—An applicant may elect its base jurisdiction where the applicant has an established place of business, where distance is accrued by the fleet and where operational records of such fleet are maintained or can be made available. To establish residence in a jurisdiction, an applicant must demonstrate to the satisfaction of the jurisdiction at least three of the following:

1. If the applicant is an individual, his or her driver’s license is issued by that jurisdiction,

2. If the applicant is a corporation, that it is incorporated or registered to conduct business as a foreign corporation in that jurisdiction,

3. If the applicant is a corporation, that the principal owner is a resident of that jurisdiction,

4. That the applicant’s federal income tax returns have been filed from an address in that jurisdiction,

5. That the applicant has paid personal income taxes to that jurisdiction,

6. That the applicant has paid real estate or personal property taxes to that jurisdiction,

7. That the applicant receives utility bills in that jurisdiction in its name,

8. That the applicant has a vehicle titled in that jurisdiction in its name, or

9. That other factors clearly evidence the applicant’s legal residence in that jurisdiction.

Base Plate—the plate issued by the Base Jurisdiction and shall be the only registration identification plate issued for the vehicle by any member jurisdiction. Base plates shall be identified by having the word “apportioned” or “PRP” and the jurisdiction’s name on the plate. The numbering system and color shall be determined by the issuing jurisdiction.

Cab Card—a registration card issued only by the Base Jurisdiction for a vehicle of an apportioned fleet which identifies the vehicle, base plate, registered weight by jurisdictions and showing the jurisdictions where the vehicle is properly registered.

Chartered Party—a group of persons who, pursuant to a common purpose and under a single contract, and at a fixed charge for the vehicle in accordance with the carrier’s tariff, have acquired the exclusive use of a passenger-carrying motor vehicle to travel tegether as a group to a specified destination or for a particular itinerary, either agreed upon in advance or modified by the chartered group after having left the place of origin.

Combination of Vehicles—a power unit used in combination with trailers and/or semi-trailers.

Commissioner—the jurisdiction official in charge of registration of vehicles.

Converter Gear—an auxiliary undercarriage assembly with a fifth wheel and tow bar used to convert a semi-trailer to a full trailer. (Sometimes called “Auxiliary Axle” or “Dolly”)

Deadhead—to operate a commercial vehicle from one point to another without transporting any type of cargo.

Distance

In-Jurisdiction Distance—the total distance operated by a fleet of vehicles in a jurisdiction during the preceding year.

Total Distance—the total distance operated by a fleet of proportionally registered vehicles in all jurisdictions during the preceding year.

Established Place of Business—Established place of business means a physical structure located within the base jurisdiction that is owned or leased by the applicant or registrant whose street address shall be specified. This structure shall be open for business and shall be staffed during regular business hours by one or more persons employed by the applicant or registrant on a permanent basis for the management of the applicant’s or registrant’s trucking-related business. Operational records concerning the fleet shall be maintained at this structure. The base jurisdiction may accept information it deems pertinent to verify that an applicant or registrant has an established place of business with the base jurisdiction.

FHWA—Federal Highway Administration.

FHVUT—Federal heavy vehicle use tax paid to U.S. Treasury for motor vehicles registered at 55000 lbs. or more.

Fleet—one or more apportionable vehicles.

Fleet Distance—Distance generated by all power vehicles which were a part of the apportioned fleet during the period July 1 through June 30 preceding the year for which registration is sought.

Interjurisdiction Movement—vehicle movement between or through two or more jurisdictions.

Intrajurisdiction Movement—vehicle movement from one point within a state to another point within the same state.

IRP—the abbreviation for the reciprocal agreement, the International Registration Plan.

I.V.D.R.—Individual Vehicle Distance Record is the original record generated in the course of actual vehicle operation and is used as a source document to verify the registrant’s application for accuracy.

Jurisdiction—a state, territory or possession of the United States, the District of Columbia, or a state, province, or territory of a country.

Lease—a written document giving exclusive possession, control of and responsibility for the operation of the vehicle to the lessee for a specific period of time. (See “Trip Lease”)

Lessee—a person, firm or corporation which has the legal possession and control of a vehicle owned by another under the terms of a lease agreement.

Lessor—Legal owner of vehicle. A person firm or corporation which under the terms of a lease, grants the legal right of possession, control of and responsibility for the operation of the vehicle to another person, firm or corporation.

Long Term—any period of time exceeding 29 days.

Motor Carrier—an individual, partnership, or corporation engaged in the transportation of goods or persons.

Common Carrier (COM)—any motor carrier which is hired by the general public to engage in the transportation by motor vehicle of passengers or property for compensation.

Contract Carrier (CON)—any motor carrier transporting persons or property for compensation for hire under contract to a particular person, firm or corporation.

For Hire Exempt Carrier(FHE)—an individual, partnership, or corporation engaged in the business of transporting exempt goods or persons for compensation.

For Hire Leased (FHL)—an individual, partnership or corporation engaged in the business of transporting regulated goods/property under the FHWA authority of another motor carrier.

For Hire Rental (FHR)—a corporation or business engaged in the business of renting or offering vehicles for rent (with or without drivers).

Private Carrier (PVT)—a person, firm or corporation which uses its own trucks to transport its own freight.

Motor Vehicle—every vehicle which is self-propelled by power other than muscular power.

Bus (BU)—a motor vehicle designed for carrying more than 10 passengers and used for the transportation of persons.

Tractor (TR)—every motor vehicle designed and used for pulling other vehicles but not so constructed as to carry a load other than a part of the weight of the vehicle and load.

Truck (TK)—every motor vehicle designed, used or maintained for the transportation of property.

Trailers (TL)—every vehicle without motor power, designed for carrying persons or property and for being pulled by a motor vehicle.

One-Way Vehicle—a truck having a Declared Gross Vehicle Weight of 26,000 pounds or 11,793.401 kilograms or less and rented or offered for rental by a Rental Company, for a specified period of time.

Operational Records—documents supporting distance traveled in each jurisdiction and total distance traveled such as fuel reports, trip sheets and logs.

Owner-Operator—the legal owner of a vehicle who leases his vehicular equipment with driver to another.

Pool Fleet—a fleet of rental company trailers and semi-trailers having a gross weight in excess of 6,000 pounds or 2,721.554 kilograms, and used solely in pool operation, with no permanent base.

Power Unit—self-propelled motor vehicle.

Preceding Year—the period of twelve consecutive months immediately prior to July 1st of the year immediately preceding the commencement of the registration or license year for which apportioned registration is sought.

RTA (Regional Transit Authority)—mass transportation fee collected at $5.00 per motor vehicle for the following counties: Durham, Orange and Wake.

Reciprocity—An apportioned vehicle properly registered hereunder shall be exempt from further registration by any other member jurisdiction.

Reciprocity Agreement—an agreement, arrangement or understanding governing the reciprocal grant of rights and/or privileges to vehicles which are based in and properly registered under the applicable laws of the jurisdictions which are parties to such an agreement, arrangement or understanding.

Recreational Vehicle—used for personal pleasure or travel. Example: “campers (CT),” “house trailers, and/or motor homes (HC)”.

Registrant—a person, firm or corporation in whose name or names a vehicle is properly registered.

Registered Weight—the weight for which a vehicle or combination of vehicles have been licensed or registered.

Registration Year—the twelve month period during which the registration plates issued by the base jurisdiction are valid according to the laws of the base jurisdiction.

Rental Fleet—means vehicles the rental owner designates as a rental fleet and vhich are offered for rent with or without drivers.

Rental Owner—means someone who rents vehicles to others \vith or without drives.

Rental Transaction—means that the rental of a vehicle shall be deemed to occur in the jurisdiction where such vehicle first comes into possession of the user.

Rental Vehicle—means a vehicle of a rental fleet.

Renting and Leasing—means the giving of possession and control of a vehicle for valuable consideration for a specified period of time.

Reporting Period — means, except as provided below, the period of twelve consecutive months immediately prior to July 1 of the calendar year immediately preceding the beginning of the Registration Year for which apportioned registration is sought. If the Registration Year begins on any date in July, August, or September, the Reporting Period shall be the previous such twelve-month period.

Residence — means the status of an Applicant or a Registrant as a resident of a Member Jurisdiction.

Restricted Plate—means a plate that has a time, geographic area, distance, or commodity restriction or a mass transit or other special plate issued for a bus leased or owned by a municipal government, a state or provincial transportation authority, or a private party, and operated as part of an urban mass transit system, as defined by the Jurisdiction that issues the plate.

Semi-Trailer—every vehicle without motive power designed for carrying persons or property and for being drawn by a motor vehicle and so constructed that some part of its weight and that of its load rests upon or is carried by the towing vehicle.

Service Representative—one who furnishes facilities and services including sales, warehousing, motorized equipment and drivers under contract or other arrangements to a carrier for transportation of property by a household goods carrier.

Staggered Registration—means a method of distributing fleet registration so that credentials expire in different months during the same registration year.

Semi-Trailer—every vehicle without motive power designed for carrying persons or property and for being drawn by a motor vehicle and so constructed that some part of its weight and that of its load rests upon or is carried by the towing vehicle.

Service Representative—one who furnishes facilities and services including sales, warehousing, motorized equipment and drivers under contract or other arrangements to a carrier for transportation of property by a household goods carrier.

Total Distance—the total distance operated by a fleet of apportioned vehicles in all jurisdictions during the preceding year.

Trip Lease—a lease of a vehicle to a carrier (lessee) for a single interjurisdictional movement. The term may also include a similar movement intrajurisdictional where such movement is authorized under the laws of the jurisdiction.

Unladen Vehicle Weight—the weight of a vehicle fully equipped for service excluding the weight of any load.

Unladen Weight Permit—10 day temporary registration permit issued for the empty weight of a motor vehicle.

Raleigh Office Locationand Mailing Address— International Registration Plan Section

North Carolina Division of Motor Vehicles

1425 Rock Quarry Road—Suite 100

Raleigh, North Carolina 27610

(Just North of 1-40, Exit 300)

8:00—5:00 p.m.

Raleigh Telephone— (919) 861-3720

Fax (919) 733-5300

 

Charlotte Office Location

and Mailing Address— International Registration Plan Unit

North Carolina Division of Motor Vehicles

6016 Brookshire Blvd.

Charlotte, North Carolina 28216

8:00 a.m.—5:00 p.m.

Charlotte Telephone— (704) 392-2112

Fax (704) 393-8280

IRP Audit Section— Toll Free (877) 308-9092

Telephone (919) 707-7503

Fax (919) 733-8654

NC IRP Manual